AI consultancy · Brisbane, Australia
Your people spend hours a day keying invoices, writing quotes and answering the same emails. We build AI that does that work inside the tools you already run. Your team keeps the final say. Live in seven weeks, fixed price.
Invoices · needs your OK
3 of 12 need a person
9 more matched a purchase order and were keyed into Xero without you.
Ten hours a week of admin at $35 an hour is $16,800 a year. Most businesses we look at have three or four jobs like that, and cannot hire their way out of it.
The maths on one job
QuickBooks Australia AI Impact Report, 2026, 3,790 Australian owners. Most of them are using a chat window. Very few have AI doing the actual work. That is the gap.
Anything that leaves the building or costs money waits for someone on your team to say yes. Every decision is logged.
It lives in your accounts. We put in writing which models we use and where the data goes. None of them train on it.
Documented for the person who runs the office, not for an engineer. No lock-in, no licence you did not ask for.
A rule your team writes, in plain words
The four jobs that eat the most hours in Australian businesses, and what taking them back is worth.
Every invoice, order and form read and entered into Xero or your job system before anyone arrives. Only the odd ones wait for a person.
Why it matters. The ATO puts the cost of handling a PDF invoice by hand at about $28. Most of that is someone reading and typing. On 300 invoices a month, that is a wage.
A reply drafted from the customer's own order and your past answers, waiting for a tick.
Why it matters. Customers expect an answer inside the hour and buy from whoever gives one. Your team stops copy-pasting and starts closing.
Your pricing rules and your last hundred quotes applied to the new enquiry. Check the margin, hit send.
Why it matters. The first quote in usually wins. Yours goes out while the customer is still deciding, not on Thursday with everyone else's.
Cash, jobs, overdue and margin pulled from the systems you already have, with the problems in plain words and the chasers already drafted.
Why it matters. Australian invoices get paid a week late on average and owners spend about three hours a week chasing them (Xero). Overdue shows up Monday, not at month end.
Also bookkeeping and reconciliation, an AI receptionist for the phones, and a half-day of AI training for your team with a written AI policy so people use it safely.
One workflow, in production, run by your team. No strategy deck. No pilot that never ships.
Week 1
Half a day with the people who do the work. We map where the hours go and pick the two or three jobs worth doing first. You get a written plan with a price on it.
Weeks 2 to 6
Built inside what you already run. Xero, HubSpot, Outlook, your job system. A person signs off on anything that leaves the building.
Week 7
Written down in plain English. We train the person who will own it, and leave.
After, if you want
A monthly retainer for changes, the next job on the list, and keeping the models current as they improve.
Fixed prices, quoted in writing after the first call. If the audit does not find at least ten hours a week worth taking, you do not pay for it.
[PRICE]
One week. The written plan: which jobs, in what order, what each will cost and what it will save.
Free if we find nothing worth automating. Credited against a build sprint.
from [PRICE]
Four to six weeks. One workflow, in production, with a person in charge of it and your team trained.
Includes the audit.
from [PRICE] / month
Changes, the next job on the list, and model updates. Cancel any month.
Optional.
Prices exclude GST.
Brisbane, Queensland
Maxking is an Australian AI consultancy based in Brisbane. The people who do your work spent years inside large, high-traffic enterprise systems, the kind where an outage makes the news. We bring that habit of building things that keep working to businesses of every size, from a ten-person trade business to a national operation.
Most engagements run remotely with on-site days in South East Queensland when they help. Your data stays in Australian-hosted accounts where that matters to you.
We also write The GraphQL Handbook, free, for the engineering teams we work with.
Where we work
Who we work with
It stays in your accounts. We use models that are contractually barred from training on your inputs, and we tell you in writing which ones and where the data goes.
Most of our clients do not. Everything we build is documented for the person who runs the office, not for an engineer.
It takes the parts of the job people are glad to lose. Every workflow has a named person in charge of it, and a point where they can say no.
That is normal. A chat window is not a system. Connecting it to your data and your tools, with checks, is the part that makes it stick.
The audit puts a number on it before you spend anything on a build: hours a week per job, what those hours cost you, and what the build will cost. If the numbers do not work, we say so and you do not pay for the audit.
We do not bill by the hour. A readiness audit is a fixed price for one week. A build sprint is a fixed price for one workflow in production. Both are quoted in writing after a 30-minute call.
We are based in Brisbane and work with businesses across Australia. Most engagements run remotely, with on-site days in South East Queensland when they help.
One 30-minute call. Which jobs to take off your people first, what you get back, what it costs. No obligation.